Live Video Features
Skip ahead within this article to the following sections if you want to read more about those specifically
When you first sign in to your session, you will be prompted to select between “Microphone” or “Listen only”. If you’re joining with your microphone, you will be prompted to perform an echo sound test to make sure everything’s working properly.
Microphone: You will be able to speak and be heard by the host and other participants. This can be changed during the session
Listen only: You will be able to hear the host and other participants in the call but they won’t be able to hear you. (You can change this in-session).
The session page is broken into three panes. The first pane contains your high level overview of the ancillary chat items, like notes, messages and participants. The second pane contains a detailed view for any ancillary items, like chat details, note details, etc/ The third pane is the biggest, and this is your interactive board.
We’ll breakdown the functionality offered within each of the three panes below.
This is where users within the session can message each other. Users can message the whole group, or select individual members to speak to.
You can be notified when new contents are added to the chat window if you choose. Simply click on “Public Chat” to open up the chat details. From the chat details, you can not only see what’s being said, but you can even clear the whole chat or export the chat for future reference.
Shared notes allows users to collaborate on a document with respect to what’s being taught during the session. Many tutors and educators will opt to have a template agenda or breakdown of topics prepared that they would copy/paste into the shared notes, and have those attending the session complete the shared document in real time as the lesson goes on.
Advanced formatting and the ability to export the shared notes allows each participants to get the most out of the entire session experience, as they’re able to not only earn from the session host, but from each other as well, and they can take their collaborative notes with them after the session is over.
Under the Users section, you will see a list of the participants in the session, as well as a cog wheel beside the section header. Clicking on any individual user or the cog wheel will open up a menu of actions that can be taken on an individual and group level. We’ll cover these below.
Under the User Actions section, click on a single participant’s name. Each user will be able to set their own status tp indicate a reaction to something taking place within the session.
- Hand raised
- Thumbs Up
- Thumbs Down
Beside the “USERS” header, click on the cog wheel. You will see a list of the bulk user actions that you can do.
- Clear all status icons
- Mute all users
- Mute all users except presenter
- Save usernames
- Lock viewers
- Create breakout rooms
- Write closed captions
Breakout rooms are an extremely powerful feature that are great for group sessions that require collaboration. Presenters can create breakout rooms that are essentially mini sessions within your current one. These “mini-meetings”. can be set for a specific duration, and have participants either randomly assigned or manually put into groups.
You can configure it such that users can create their own room as well, and as a presenter, you can drop in and out of rooms as you see fit.
By setting a duration to the breakout room, seshhub will know to automatically return those in a breakout room to the main session after that time is up, but you can always bring users back into the main meeting prematurely if you’d wish.
As a session host, you’ll have the ability to limit what functionality your session participants can have access to.
Different teaching environments and contexts will determine which configuration is right for you.
Layout of the Board
The seshhub session board is the main feature of your session.
It’s this area that will present most of what your audience will be paying attention to. Whether it be a presentation you’re sharing, your screen, the whiteboard, or a video. This is where the main event will take place.
You can minimize the left-most pane by clicking on the user icon in the top left corner to give your full attention to the content of the board.
Going clockwise, there are three dots in the top right corner that will allow a user to access additional options.
If you’re a presenter, you can even set rules under the settings option around what type of actions and permissions any participants will have while in-session.
Below the three dots, you will see a small rectangle that contains the Board Tools, for more info on the capabilities of these tools, read on below.
Hand (Pan): This will let you click and drag the board around with your cursors.
Pencil: Will let you free draw with your cursor
Shapes: Will let you draw the selected shape on the board
Text Box: Will allow you to create a text box on the board
Size: This will either be for the font size (if textbox is selected) or line thickness (if line, shape, or pencil is selected.
Colour: This will affect the line or font colour.
Undo: This will under the previous action taken on the board.
Each person’s under button will only under their last action, not necessarily the last action committed by anybody in the session.
Whiteboard: This will turn on/off the multi-user whiteboard functionality. You can see who is making what additions to the board right on your screen, and you can always turn off this feature with a click of a button.
On the bottom of the board, you’ll see a number of other options.
Ignoring the big start (plus sign) button, the other buttons that you’ll see will depend slightly on what mode you’ve entered the meeting into, as well as whether or not the board is visible on the screen or if it’s minimized.
Microphone: This icon will shimmer if it’s detecting audio from you and you’re not on mute. Click this button for it to grey out and go into mute. Click again to be heard.
Phone Icon: This is used to either join or leave audio mode. For most, this is used for troubleshooting in care you need to reset your audio settings. Simply click and click again to re-configure your audio settings.
Camera Icon: This will turn on or off your webcam if you have one (and if the session host has enabled participants to use their webcams).
Monitor Icon: If you’re a presenter, you will be able to share or unshare your screen using this button. Just as you’re used to, follow the prompts to select the screen or application you want to share.
Restore Presentation: If you’ve minimized your presentation to focus solely on everyone’s beautiful icons/initials, this will bring it back.
Now that we have a general understanding of how the board functions, let’s look at some more advanced functionality. All of these are triggered using the Start (Plus sign) button.
You can create and share three types of content beyond just the board or whatever you share with your screen share. These include polls, presentations, videos, and general file sharing.
Polls are a great way to gauge your audience’s understanding on a particular topic, or just to get them engaged in general.
After clicking the plus sign, select “Start a poll”.
Depending on the context of the poll, it will present options for participants to select, usually implying that the questions and options are listed in the presentation/screen share for them.
You can also create custom polls with ad hoc options whenever you want to as well that don’t rely on what’s being presented.
In fact, sometimes, if your presentation has options laid out in a list, you’ll sometimes see the “Start a poll” button show up to proactively suggest to you to start a poll based on the content you’re sharing in the presentation.
The “Upload a presentation” button will allow you to share documents to be presented on the board.
As a presenter, you can even make the original file downloadable.
To make a file downloadable, be sure to the select the “Allow presentation to be downloaded icon.
To share a particular file you want to present on the board, be sure to select that file (indicated by a green checkmark)
Seshhub will accept any office or PDF file as a presentation, all office files will automatically be converted into PDF files.
Click “Confirm” to save your options.
Repeat, if you’d like to have multiple presentations ready to go and easily accessible for your session.
Share External Video
Simply upload a link of the video you want to share, and all of your participants will be able to view the video just as you are. That means pausing at certain points to highlight certain moments is as simple as pausing the video and sharing a point, as everyone’s view will be synchronized to yours.
We hope this guide has been helpful in allowing you to get the most out of your hosted session! We’re always listening to understand how we can make things better for you and your clients, so let us know how we can make the in-session experience even better by contacting us.