SeshHub

SeshHub

Features

Video features

If you want to learn more about a specific feature, you can skip ahead to the sections below.

Audio/Mic Setup

When you first sign in to your session, you will be asked whether you want to use a microphone or just listen. If you’re using a microphone, you’ll be asked to perform an echo sound test to ensure everything is working properly.

 

Microphone: You will be able to speak and be heard by the host and other participants thanks to the microphone. This can be changed at any time during the session.

 

Listen only: You will be able to hear the host and other call participants, but they will not be able to hear you. (You can change this during the session.)

Page layout

The session page is divided into three sections. The first pane provides a high-level overview of ancillary chat items such as notes, messages, and participants. The second pane displays a detailed view of any ancillary items, such as chat details, note details, and so on. The third and largest pane is your interactive board.

 

We’ll go over the features available in each of the three panes in more detail below.

Public chat

This is where users in the session can communicate with one another. Users can message the entire group or select individual members to communicate with.


If you want, you can be notified when new content is added to the chat window. To access the chat details, simply click on “Public Chat.” You can not only see what is being said in the chat details, but you can also clear the entire chat or export the chat for future reference.

User actions

A list of participants, as well as a cog wheel beside the section header, can be found in the users sections. By clicking on any individual user or the cog wheel, you can access a menu of actions that can be taken on an individual and group level.

 

These will be discussed further below.

Inidividual

Click on a single participant’s name in the user actions section. Each user will be able to set their own status to indicate their reaction to something happening during the session.

  • Away
  • Hand raised
  • Undecided
  • Confused
  • Sad
  • Happy
  • Applaud
  • Thumbs up
  • Thumbs down
  • Mute/unmute

Bulk

Click the cog wheel next to the “users” header. You will see a list of the bulk user actions that have been performed.

  • Clear all status icons
  • Mute all users
  • Mute all users except presenter
  • Save usernames
  • Lock viewers
  • Create breakout rooms
  • Write closed captions

Breakout Rooms

Breakout rooms are a powerful feature that is ideal for collaborative group sessions. Presenters can create breakout rooms, which are essentially mini sessions within your existing one. These “mini-meetings” can be of varying lengths, with participants either randomly assigned or manually placed into groups.

 

You can set it up so that users can create their own rooms, and as a presenter, you can move in and out of rooms as needed.

 

Seshhub will know to automatically return those in a breakout room to the main session after that time is up if you set a duration for the breakout room, but you can always bring users back into the main meeting prematurely if you’d like.

Lock viewers

As a session host, you’ll be able to restrict the functionality that your session participants can use.

 

Which configuration is best for you will depend on your environment and context.

Layout of the board

The main feature of your session is the Seshhub session board.

 

This section will contain the majority of the information that your audience will be interested in. Whether you’re sharing a presentation, your screen, a whiteboard, or a video. This is the location of the main event.

 

To give your full attention to the board’s content, minimize the left-most pane by clicking on the user icon in the top left corner.

 

Going clockwise, there are three dots in the top right that provide access to additional options.

If you’re a presenter, you can define the types of actions and permissions that participants will have while in session by using the settings option.

 

Below the three dots is a small rectangle containing the board tools.

 

Continue reading for more information on the capabilities of these tools.

Board tools

Hand (Pan): This allows you to use your cursors to click and drag the board around.

 

Pencil: Allows you to freely draw with your cursor.

 

Shapes: Allows you to draw the chosen shape on the board.

 

Text Box: Allows you to add a text box to the board.

 

Size: This will be either the font size (if a text box is selected) or the line thickness (if a line, shape, or pencil is selected).

 

Color: This affects the colour of the line or font.

 

Undo: This will override the previous action on the board.

 

Each person’s under button will only show their most recent action, not necessarily the most recent action committed by anyone else in the session.

 

Whiteboard: This toggles the multi-user whiteboard functionality on and off.

There are a few more options at the bottom of the board:

Leaving aside the large start (plus sign) button, the other buttons you’ll see will vary slightly depending on what mode you’ve selected for the meeting, as well as whether or not the board is visible on the screen or if it’s minimized.

Microphone: If it detects audio from you and you are not on mute, this icon will shimmer. When you click this button, it will turn grey and go into mute mode. Click once more to be heard.

 

Phone icon: Is used to enter or exit audio mode. Most people use this for troubleshooting in case they need to reset their audio settings. To re-configure your audio settings, simply click and then click again.

 

Camera icon: If you have a webcam, you can use this to turn it on or off (and if the session host has enabled participants to use their webcams).

 

Monitor icon: If you’re a presenter, you can use this button to share or unshare your screen. Follow the prompts to select the screen as you normally would.

 

Now that we have a general understanding of how the board works, let’s take a look at some more advanced features. All of these are activated by pressing the start (plus sign) button.

Start

Beyond the board of whatever you share with your screen share, you can create and share three types of content. Polls, presentations, videos, and general file sharing are examples.

Poll

Polls are an excellent way to assess your audience’s understanding of a specific topic or to engage them in general.

Select “Start a poll” after clicking the plus sign.

 

Depending on the context of the poll, it will present participants with options to choose from, implying that the questions and options are listed in the presentation/screen share for them.

 

You can also create custom polls with ad hoc options at any time that aren’t dependent on what’s being presented.

 

In fact, if your presentation contains options laid out in a list, you may occasionally see the “Start a poll” button appear to proactively suggest starting a poll based on the content you’re sharing in the presentation.

Presentation

You can share documents to be presented on the board by clicking the “Upload a presentation” button.

You can even make the original file downloadable as a presenter.

To make a file downloadable, check the “Allow presentation to be downloaded” box.

If you want to present a specific file on the board, make sure to select it first (indicated by a green checkmark)

Seshhub will accept any office or PDF file as a presentation; all office files will be converted to PDF files automatically.

To save your choices, click “Confirm.”

If you want to have multiple presentations ready to go and easily accessible for your session, repeat the process.

Share external video

Simply upload a link to the video you’d like to share, and all of your participants will be able to watch it alongside you. That means pausing the video at specific points to highlight specific moments is as simple as pausing the video and sharing a point, because everyone’s view will be synchronised to yours.

We hope this guide has been helpful in making the most of your hosted session. We’re always looking for ways to improve things for you and your clients, so let us know how we can improve the in-session experience by contacting us.


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